Parish Council Meeting – 13 May 2026 at 7.00pm

8 May 2026

Councillors are summoned to the annual meeting of Stowe by Chartley Parish Council which will be held at the Village Hall, at 7.00pm on Wednesday 13 May 2026, when the following business will be transacted.

The press and public are invited to attend the meeting.

Sue Buxton

Sue Buxton

Parish Clerk and Responsible Financial Officer

AGENDA

 Election of Chairman for 2026/27

Election of Vice Chairman for 2026/27

Declarations of Acceptance of Office – to be signed by the Chairman and Vice

To note Apologies for Absence

To receive any apologies (through the Clerk in Accordance with Standing Orders)

Declarations of Interest and Dispensations

To receive declarations of interest from councillors on items on the agenda and consider and determine any requests for dispensation

Public participation session

Members of the public are invited to address the council on any issue over which it has a power

Minutes of Parish Council meeting held on 20 April 2026 – To approve the minutes of the Parish/town Council meeting held on 20 April 2026

Matters Arising

Lower Farm document signingCounty and District Councillor Reports

Reports – County/District Councillors – for information only if present

To adopt –

  1. Standing orders 
  2. Financial Regulations
  3. Publication Scheme
  4. Risk Assessment
  5. Scheme of Delegation to the Clerk
  6. Other policies

To approve membership of committees and working parties

  1. Staffing committee
  2. Solar Working party
  3. Others – currently the council has no other committees

Appointment of representatives to outside bodies

Financial and Governance Matters:

  1. To review bank signatories
  2. Bank card for Clerk
  3. VAT claim
  4. Insurance renewal
  5. To note monthly receipts
  6. To review budget monitoring report and bank reconciliation to 30.4.26
  7. To approve payments

Council administration

  1. Cllr Alder emails on clerk’s account
  2. Update on Clerk’s laptop and printer
  3. Disposal of old laptop
  4. Parish council IT Support/website/Email hosting from Sep/Oct 26
  5. Queens 70th Anniversary of Coronation – Memory Books

Best Kept Village Competition

Annual Parish Meeting

Solar Farm

  1. Notes of the meeting held on 6 May 2026
  2. Letters for approval
  3. Stop the Solar Land Grab
  4. Date of next meeting

Village amenities, highways and other parish issues

  1. Grasscutting
  2. Minor Highways Schedule
  3. Meeting with SCC Highways
  4. SID
  5. Consideration of full road speed humps in village – requested by resident
  6. Maintenance of footpath adjacent to Hixon Parish – Cllr Coote agreed to undertake work
  7. Pavements – Cllr Rayson to give report due from last meeting
  8. Accessibility of Health Centre at Haywood

Planning

  1.    SCC/24/0064/FUL-ES Change of use of an existing building (B2/B8 use) for a Clinical Waste Treatment Facility, Hixon – appeal has been withdrawn and the hearing cancelled

Clerk’s Report

Dates and times of ordinary meetings – To confirm the dates and times of ordinary meetings of the Council for 2026/2027

Items for next meeting – not for debate or discussion

  1. Local Council Awards
  2. Annual Governance and Accountability Return as follows:*To receive the annual bank reconciliation
    • To receive the Annual Internal Audit Report and agree any
    • To approve and sign The Annual Governance Statement
    • To approve and sign The Accounting Statement
    • To approve the commencement date for the exercise of public rights

Date and time of next meeting –

Full Council – Wednesday 10 June 2026 7.00pm

Employment Committee – Wednesday 20 May 2026 2.00pm

Accessibility by WAH