Meeting of the Full Council – 10 June 2026 – 7.00pm

STOWE BY CHARTLEY PARISH COUNCIL

28 May 2026

Councillors are summoned to the annual meeting of Stowe by Chartley Parish Council which will be held at the Village Hall, at 7.00pm on Wednesday 10 June 2026 when the following business will be transacted.

Prior to the council meeting at 6.15pm on Wednesday 10 June 2026, Jeff Harnett has agreed to have an informal discussion with councillors about IT needs, emails and the website.

Please attend promptly at 6.15pm.

The press and public are invited to attend the meeting.

Sue Buxton

Sue Buxton

Parish Clerk and Responsible Financial Officer

 

AGENDA

  • Apologies for Absence – to receive any apologies (through the Clerk in Accordance with Standing Orders)
  • Election of Vice Chairman for 2026/27
  • Declarations of Acceptance of Office – to be signed by the Vice Chair
  • Declarations of Interest and Dispensations – tTo receive declarations of interest from councillors on items on the agenda and consider and determine any requests for dispensation.
  • Public participation session – members of the public are invited to address the council on any issue over which it has a power
  • Minutes of Parish Council meeting held on 18 May 2026 – To approve the minutes of the Parish/town Council meeting held on 20 April 2026
  • Matters Arising
    1. Lower Farm document signing
    2. Queens 70th Anniversary of Coronation – Memory Books
    3. Councillor holidays
    4. Accuracy of the minutes re: footpaths and generally
  • County and District Councillor Reports
  • Financial and Governance Matters:
    1. Follow up on assets to be clarified
    2. Council bank account signatories
    3. Report from the Internal Auditor
    4. Annual Governance and Accountability Return as follows:
      • To receive the annual bank reconciliation
      • To receive the Annual Internal Audit Report and agree any
      • To approve and sign The Annual Governance Statement
      • To approve and sign The Accounting Statement
      • To approve the commencement date for the exercise of public rights
      • To approve certificate of exemption
    5. To note monthly receipts
    6. To review budget monitoring report and bank reconciliation to 28.5.26
    7. To approve payments
    8. Solar Farm bank account
  • Council administration
    1. SPCA Worknest
    2. Email management
    3. Update on Clerk’s laptop and printer
    4. Wiping of data and disposal of old laptop 
    5. Parish council IT Support/website/Email hosting from Sep/Oct 26 – follow up from discussions prior to meeting with Jeff Harnett
    6. Cllr management of emails re: meetings
    7. Communication
    8. Council Deeds
  • Best Kept Village Competition
  • Annual Parish Meeting  – feedback and review
  • Solar Farm
  • Village amenities, highways and other parish issues
    1. Grasscutting including parish field
    2. Dogs on field and dog mess on field
    3. Cutting back trees – St Johns Close
    4. Meeting with SCC Highways
    5. SIDs
    6. Maintenance of footpath adjacent to Hixon Parish – Cllr Coote to report
    7. Pavements – Cllr Rayson to give report due from last meeting
    8. Gulley emptying – Uttoxeter Road
    9. Speeding traffic – Uttoxeter Road
    10. SCC Grit bins
    11. Food waste bin collections/non collections
    12. Police surgery
  • Planning
  • Clerk’s Report 
  • Items for next meeting – not for debate or discussion
    1. Local Council Awards
    2. Standing Orders, Financial Regulations, Publication Scheme, Risk Assessment – update and publication on website
  • Date and time of future meetings

Full Council – Wednesday 8 July 2026 7.00pm

Solar Farm Working Party – 24 June 2026, 6.30pm

  • Exclusion of the Public – the public to be excluded because of the likely disclosure of exempt information as defined in Public Bodies (Admissions to Meetings) Act 1960 Section 2.
  • Declarations of Interest and Dispensations  – to receive declarations of interest from councillors on items on the agenda and consider and determine any requests for dispensation

26/011          Report from Employment Committee – 10.6.26 – Cllr Finney

Accessibility by WAH