14th August 2025
Councillors are summoned to an Extraordinary Meeting of Stowe by Chartley Parish Council which will be held at the Village Hall, at 7.00pm on Wednesday 20 August 2025, when the following business will be transacted.
The press and public are invited to attend the meeting.
Sue Buxton
Parish Clerk and Responsible Financial Officer
AGENDA
| 133/25 | Apologies
To receive any apologies (through the Clerk in accordance with Standing Orders) |
| 134/25 | Declaration of personal and prejudicial interest on any item on the agenda |
| 135/25 | To receive applications for Dispensation under the Localism Act 2011 |
| 136/25 | Chair to close the meeting for public session
Members of the public are invited to address the council on any issue over which it has a power |
| 137/25 | Chair to re-open the meeting |
| 138/25 | Minutes of Previous Meetings to be approved and signed
· Minutes of the Annual meeting of the Council – 22 May 2025 To formally propose, second, agree and sign the minutes · Minutes of the Ordinary meeting on the Council – 22 May 2025 To formally propose, second, agree and sign the minutes · Minutes of the Ordinary meeting – 8 July 2025 To formally propose, second, agree and sign the minutes · Minutes of the Extra-ordinary meeting – 11 July 2025 To formally propose, second, agree and sign the minutes |
| 139/25 | Matters arising from the minutes
· Appointment of Mrs Buxton as Clerk and RFO · To formally propose, second and agree the appointment of Mrs Sue Buxton as Parish Clerk and RFO for 9 hours a week with effect from 18 July 2025 · To formally propose, second and agree that the Parish Council should apply to be an employer within the Local Government Pension Scheme (LGPS) and that the Clerk, Mrs Sue Buxton, be approved to join the LGPS pension scheme · To formally propose, second and agree that Cllr Finney would issue the nationally agreed contract to Mrs Buxton with no amendments · To formally propose that during the handover period 21 July to 3 August, the council would be paying two clerks · Clerk’s working hours · Clerk’s training |
| 140/25 | Finance
· On line banking update · Bank Mandate To agree that Mrs Buxton be added to the bank mandate to input and view transactions, and that Ms Gibson be removed · Budget Virements – Clerk’s Salary and Compass Magazine contribution To identify budget area from which these additional costs be taken · Authorisation of payments To consider and authorise the payments from July meeting |
| 141/25 | Working Party – Yew Tree Solar Farm – Terms of Reference
· To consider and agree the Terms of Reference for the Working Party · To receive the notes of the meetings held on 14 July and 6 August 2025 detailing discussions and actions |
| 142/25 | Items for Future Meetings
· Finance report on regular payments · Resident enquiry re: lights on A518 · Quality Council Mark |
| 143/25 | Dates of Future Meetings
· To confirm that future meetings will be held on 2nd Wednesday of each month, in the Village Hall. – 10th September 2025 – 8th October 2025 – 12th November 2025 – 10th December 2025 – 14th January 2026 – 11th February 2026 – 11th March 2026 – 8th April 2026 – 13th May 2026 – Annual Parish Council Meeting and Annual Parish Assembly |
| 144/25 | Date of Next Meeting
To agree the next meeting be held on Wednesday 10 September 2025 at 7.00pm at Stowe by Chartley Village Hall |
| 145/25 | Exclusion of the Public
The public to be excluded because of the likely discussion of exempt information as defined in the Public Bodies (Admission to Meetings) Act 1960 Section 2 |
| 146/25 | Apologies
To receive any apologies (through the Clerk in accordance with Standing Orders) |
| 147/25 | Declaration of personal and prejudicial interest on any item on the agenda |
| 148/25 | To receive applications for Dispensation under the Localism Act 2011 |
| 149/25 | Appointment of Clerk and RFO |
| 150/26 | Working Party – Yew Tree Solar Farm |